COI & W9

Obtaining your Certificate of Insurance (COI) and W-9 form is simple!

Just click the links below to access and download the documents you need. These forms provide essential information for your records or event planning needs. If you have any questions or need further assistance, feel free to reach out—we’re here to help!

• Certificate of Liability

• W9

Using an insured bounce house rental company is essential to ensure safety and peace of mind for your event. Insurance protects you as the renter from liability in case of accidents or injuries that could occur while using the equipment. It also demonstrates the company’s commitment to maintaining high safety standards, including properly inspecting and maintaining their inflatables. By choosing an insured provider, you’re safeguarding your guests and ensuring your event is both fun and worry-free.

Explanation of Why a Company Would Need a W-9

A W-9 form, officially known as the "Request for Taxpayer Identification Number and Certification," is a document commonly used in the United States for tax purposes. Here are the primary reasons someone might request a company’s W-9:

1. Tax Reporting Requirements
   If a company or individual pays your business for services, they may need to report these payments to the IRS. Typically, businesses request a W-9 to collect your Taxpayer Identification Number (TIN), which could be a Social Security Number (SSN) or Employer Identification Number (EIN). This information is used to complete forms like a 1099-NEC (Nonemployee Compensation) or 1099-MISC for tax filing purposes.

2. Verification of Tax Status
   A W-9 verifies that your business is a legitimate tax-reporting entity, whether it's a sole proprietorship, partnership, LLC, corporation, or nonprofit. It clarifies your tax classification and helps the requester ensure compliance with IRS regulations.

3. Compliance and Record-Keeping
   Businesses are required to maintain proper documentation for all payments made to contractors or vendors. A W-9 serves as a record that the payee has provided accurate tax information, reducing the risk of penalties or audits.

4. Avoidance of Backup Withholding
   If a valid W-9 is not provided, the IRS may require the payer to withhold a portion of the payment (currently 24%) for federal taxes. Submitting a completed W-9 ensures the full payment amount is received without backup withholding.

5. Preparation for Year-End Reporting
   At the end of the year, businesses must report payments exceeding $600 to contractors or vendors on a 1099 form. Having a W-9 on file makes it easier to prepare and file these forms accurately.

6. Establishing Credibility and Transparency
   Providing a W-9 builds trust and shows you operate professionally, which is particularly important when forming new business relationships or working with larger organizations.